Memo is a document used in companies, institutions and offices. It’s used to document the current legal arrangements to monitor the implementation of activities. It must be precise, concise and allow to quickly find the most important information. At the end of the memo you can put the list of attachments.
From Lat. Memorandum means “what should be remembered”. This is a short letter to the employees of the company, with the appropriate vocabulary for it. It contains information on some important issues, decisions made and etc. It’s use in the company’s internal correspondence, often not understood by those outside the organization.
Companies often have their own memos designs, which they use to send e-mail messages. Memo should include:
date of preparation;
place and time of the meeting;
theme of the meeting;
You should keep in mind, who is the recipient of the note and adjust the style of expression to him;
At the beginning of the note, you must specify the reason for writing it (eg. to inform about something, reminder);
Contact information for the author of the memorandum shall be placed at the end;
It is worth to use bullet points, distinctions, etc;
Memo should be concise and precise.
To whom the note is addressed and who wrote it (“To:” and “From:”);
The introductory section;
Main part – concerned bullet cases with a brief description, intertitles can be used;
Ending part, to encourage contact in case of doubts;